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2018 Annual General Meeting

23 July 2018                                                                                                                              

Dear Member,

Notice of Election and Notice of Annual General Meeting

Please be advised that the Sandringham Yacht Club’s Annual General Meeting (AGM) will be held on Tuesday 18 September 2018 at 20:00hrs in the Port Phillip Room at the Club.  The agenda for the meeting is set out below.

Members wishing to bring forward motions at the AGM shall deliver written notice to the Chief Executive Officer of such motions by Tuesday 28 August 2018 @ 17:00hrs (or Tuesday 21 August 2018 for Motions requiring a Special Resolution) and only motions of which due notice has been given can be discussed or voted upon at the AGM.

Pursuant to Rule: 26 of Sandringham Yacht Club’s Constitution, seven (7) Officers of the Club shall be elected on Saturday 15 September 2018. Eligible members are invited to nominate for the positions of Officers of the Club for a term of two (2) years. Nomination forms are currently available from the office of Sandringham Yacht Club with nominations closing at 17:00hrs on Friday 17 August 2018.

At the time of writing we have received seven (7) nominations listed below:


Ashley Trebilcock (SYC Member No. 0630)

Vice Commodore

Garry Anderson (SYC Member No. 2062)

Rear Commodore

Sue Bowes (SYC Member No. 3182)


Scott Sampson (SYC Member No. 6190)

Club Captain – Sail

Daniel Edwards (SYC Member No. 4221)

Club Captain – Off the Beach

David Suda (SYC Member No. 1446)

Club Captain – Recreational Boating

Simon Hemingway (SYC Member No. 4269)

In the event that an Election is necessary, it will be conducted by Postal Ballot and will conclude at 12:00hrs on Saturday 15 September 2018. Election results will be posted on the Club notice boards, website and announced in the Members’ Bar at 18:00hrs on Saturday 15 September 2018.

Please be advised pursuant to Rule: 26.5.a (ii) that an information session is scheduled for Wednesday 15 August 2018 @ 17.00hrs for members considering nominating for election as an Officer of the Club. If you wish to attend this information session please let me know so I can arrange suitable rooms and appropriate Flag Officer attendance.

Members are again encouraged to attend the AGM which will be followed by complimentary refreshments as per normal.

Yours sincerely,


Richard Hewett
Chief Executive Officer


Annual General Meeting
20:00hrs Tuesday 18 September 2018 


  1. Declare the Meeting Open
  2. Apologies
  3. Mark of Respect
  4. Confirmation of the Minutes of the previous Annual General Meeting
  5. Commodore’s Report
  6. Chief Executive’s Report
  7. A Plan for the Future Update
  8. Treasurer’s Report
  9. 2017/18 SYC Annual Report
  10. 2017/18 SYC Foundation Financial Statements
  11. Appoint Auditor for the Financial Year 2018/19
  12. Declare the Election of the Officers of the Club for 2018/2020
  13. Notices of Motion
  14. General Business
  15. Presentation of Burgees to incoming Commodore & Flag Officers
  16. Address by Incoming Commodore
  17. Close the Meeting