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2017 Annual General Meeting

3 August 2017                                                                                                                           


Dear Members,

Notice of Election and Notice of Annual General Meeting

Please be advised that the Sandringham Yacht Club’s Annual General Meeting (AGM) will be held on Tuesday 19 September 2017 at 20:00hrs in the Port Phillip Room.  The Notice of Agenda is also set out to the right.

Members wishing to bring forward motions at the AGM shall deliver written notice to the Chief Executive Officer of such motions by Tuesday 29 August 2017 @ 17:00hrs (or Tuesday 22 August 2017 for Motions requiring a Special Resolution). Only motions of which due notice has been given can be discussed or voted upon at the AGM. If you cannot attend the AGM, then please note in line with the Constitution, proxy voting is now provided for pursuant to Rule 20.2. A list of motions will be forwarded in their entirety once the above deadlines have passed. Voting Members will also receive the relevant proxy voting form.

Pursuant to Rule: 26 of Sandringham Yacht Club’s Constitution, five (5) Ordinary Committee Members of the Club shall be elected on Saturday 16 September 2017. Eligible members are invited to nominate for the positions of Ordinary General Committee Members of the Club for a term of two (2) years. Nomination forms are currently available from the office with nominations closing at 17:00hrs on Friday 18 August 2017.

At the time of writing we have received five (5) nominations listed below:

Sue Bowes                       Member no.3182
Paul Commins                Member no.3880             
Kevin Hibberson           Member no.4452
Phil Simpfendorfer       Member no.1998
Bill Stubbs                        Member no.3916             

In the event that an Election is necessary, it will be conducted by Postal Ballot and will conclude at 12:00hrs on Saturday 16 September 2017. Election results will be posted on the Club noticeboard, website and announced in the Members’ Bar at 18:00hrs on Saturday 16 September 2017.

Please be advised pursuant to Rule: 26.5.a (ii) that an information session is scheduled for Wednesday 16 August 2017 @ 17.00hrs for members considering nominating for election as an Ordinary Committee Member of the Club. If you wish to attend this information session please let me know so I can arrange suitable rooms and appropriate Flag Officer attendance.

Members are again encouraged to attend the AGM which will be followed by complimentary refreshments as per normal.

Yours sincerely,

richards signature

Richard Hewett
Chief Executive Officer